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The employee state insurance (ESI) is managed and regulated by the Employee State Insurance Corporation which is an autonomous body under the Ministry of Labour and Employment, Government of India. The ESI scheme was started for the Indian Employees that provided monetary, medical, and other benefits from the employer to the employee.

Currently any factor or employment or any establishment that has employed over 10 employees with a minimum salary of Rs. 21,000 has to mandatorily register itself with the ESIC.

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Checklist for ESI Registration

As per the ESI Act of 1948, all establishments are eligible for ESI registration provided they fulfill the criteria of having the required number of employees in that state. The entities covered are:

  • Shops
  • Cinemas
  • Movie Theatres
  • Medical Institutions
  • Hotels or Restaurants
  • Newspaper Establishments
  • Private Educational Institutions
  • Roadside Motor Transport Establishments

Note: For hotels and restaurants, it is mandatory to only offer the service and not have any manufacturing functions. In some states, medical and educational institutes are not included. For newspaper establishments, there is no coverage under the Factory Act.

Benefits of obtaining ESI Registration

ESI registration allows the employees to enjoy a lot of benefits under the Employees State Insurance corporation scheme:

  • Medical Aid: From the very first day of employment the registered ESI members and the family members enjoy the benefits of complete medical care and insurance. Retired members and permanently disabled insured persons and their spouses can also avail medical care on payment of an annual premium of Rs.120.
  • Maternity benefit: Pregnant women can avail of maternity benefits that are payable up to twenty-six weeks. This maternity leave period can be extended on medical advice by 30 days at the rate of full wage subject to contribution for 70 days in the preceding year.
  • Disablement benefit: From the day of the employees irrespective of having done any contribution, 90% of the wage is payable as long as the temporary disability continues. Permanent disablement benefit is payable at 90% of the wage as a monthly payment.
  • Sickness benefits: Absent at work due to illness is allowed for a maximum of 91 days per year along with 70% of the monthly wages.
  • Dependent benefits: In case of the sudden demise of an employee during the employment, the dependents of the deceased employee will receive 90% of his or her monthly salary.
  • Funeral expenses: The family members of the deceased employees are entitled to an additional amount of Rs.10,000 for the funeral expenses.
  • Confinement expenses: Confinement expenses can be availed in case of confinement of an insured woman or wife of the employee with no medical facilities under the ESI scheme.
  • Vocational Rehabilitation: Permanently physically challenged employees who are insured are entitled to vocational rehabilitation training at VRS.
  • Physical Rehabilitation: Can be availed by the employees in case of physical disablement or injury or hazards due to employment.
  • Old Age Medical Care: By the annual payment of Rs.120 medical care benefits can be availed for the ESI employees or for those who are opting for VRS/ERS. The members who retiring on account of permanent disability can also avail themselves the same.
  • Extended Sickness Benefits: Insured employees who are suffering from chronic diseases can avail of the extended sickness benefit up to 2 years, the sick leave of 91 days should be expired.
  • Enhanced Sickness Benefit: Enhanced sickness benefit was an encouragement measure for ESI employees to undergo vasectomy or tubectomy for the welfare of the family. Extension of this benefit can be availed in case there are post-operative complications.

Eligibility for ESI Registration

To be eligible for ESI registration is to have more than 10 workers. In some regions, ESI registration is possible for establishments only if there are more than 20 employees. Here are some other criteria that need to be satisfied for obtaining ESI registration.

  • An employee whose gross salary is up to Rs. 21,000 per month can avail of this with the help of the employer.
  • The establishment is registered with the EPFO.
  • The total contribution to ESI is 6.5% of the gross salary and it can be further divided as:
    1. 4.75% by the employer
    2. 1.75% of the employee
  • For industrial units where there are chances of occurrence of injury or health issues all the employees with a salary less than Rs.21,000 compulsorily need to get ESI registration.

Documents required for obtaining ESI Registration

For obtaining ESI registration in India here is the list of documents that is to be submitted by the employer along with the application:

  • Registration Certificate of the Shops and Establishment Acts
  • Factories Act
  • Address proof of Principal place of business
  • Copy of PAN Card
  • Latest Bank statement
  • Memorandum and Articles of Association or the partnership deed or trust deed depending on the nature of the entity
  • Certificate of Commencement Registration Number
The monthly pay sheet is also required for computing the contribution amount for each employee for ESI filings.

Procedure for ESI Registration

Stated below are the process included in ESI Registration:

  • Step 1 : Form Filling: The ESI registration form is filled by you completely and the necessary documents are submitted
  • Step 2 : Verification: Every detail you provide is cross-checked to ensure there are no errors or omissions made. This may take a maximum of 12 days.
  • Step 3 : Submission: The ESI application along with other legal paperwork is submitted by us which requires 2 working days.
  • For industrial units where there are chances of occurrence of injury or health issues all the employees with a salary less than Rs.21,000 compulsorily need to get ESI registration.
Your part of the ESI registration is completed at this point. The government reviews the application and processes your registration. Once granted, We will you:
1. The 17-digit identification code number
2. Employee insurance number
3. Temporary identity card

Why for Online ESI Registration

Some of the best reasons to choose us are:
1. 3 Working Days: Just share your details asked by our experts and we will do the rest for your ESI Registration.
2. Customer Score: We make your interaction with government as smooth as is possible by doing all the paperwork for you. We will also give you absolute clarity on the process to set realistic expectations.
3. Strong Legal Team: Our team of experienced legal and business advisors are a phone call away, should you have any queries about the process. But we'll try to ensure that your doubts are cleared before they even arise.

FAQs on Online ESI Registration

To recognize each employee, the ESI scheme allots a unique identification number to every worker. This number is called the insurance number and is used for all operational purposes.

The law of India states that it is mandatory for every employee to register within ESI. It is considered a statutory responsibility. A factory or establishment has to apply for the scheme within 15 days from the date it becomes eligible.

Once a factory or establishment is recognized within the ESIC Act, it has to file ESI returns two times per year. For each return filed, the underlying documents have to be submitted:
1. A register of wages
2. A register of the attendance of employees
3. A register of Form 6
4. Challans and returns of every month
5. A register of any accidents that may have occurred on the premises of the business.

The ESI scheme is a self-financing scheme and is primarily built out of funds from employers and employees collectable monthly at a fixed rate of wages paid.

Basic wages comes under ESIC is the total of basic salary plus dearness allowances that excludes the overtime done by the employee.

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