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Overview

GST invoice is issued by a supplier or a seller to the recipient or the buyer of goods and services. Such a document indicates the names of the parties involved as well as the details of goods or services supplied under a given transaction.
1. Product name
2. Description
3. Quantity of goods or services sold
4. Details of the supplier and the purchaser
5. Terms of supply
6. Date of supply
7. Price of each good sold or service rendered
8. Discount

A tax invoice is generally issued to charge the tax and pass on the input tax credit. A GST Invoice must have the following mandatory fields. Section 31 of the CGST Act, 2017 mentions the mandatory contents of the invoice.
1. Date and Invoice number
2. Name of Customer
3. Billing Address and Shipping Address of the customer
4. GSTIN of Taxpayer and Customer (if registered)
5. Place of supply
6. HSN Code (Harmonized System of Nomenclature Code)
7. Taxable value/applicable discount
8. GST rates and total GST charged including details of applicable CGST/SGST/IGST for the item
9. Signature of the supplier.

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Checklist for GST Invoicing

The GST rules and regulations, all invoices issued by any businesses under the GST should contain the following information:

  • Name, address, and GSTIN of the supplier
  • A consecutive serial number that does not exceed sixteen characters in one multiple series contains alphabets or numerals or special characters hyphen or dash( - or / ) respectively and any combination thereof, unique for a financial year.
  • Issuing Date of the serial number
  • Name, address, and GSTIN or UIN, if registered, of the recipient.
  • Name and address of the recipient and the address of delivery, along with the state's name and code, if the recipient is unregistered and where taxable value is fifty thousand or more.
  • HSN code of goods or Accounting Code of services
  • Description of the goods or services
  • Quantity in case of goods and unit or unique quantity code thereof
  • The total value of the supply of goods or services or both
  • The taxable value of supply of goods or services or both taking into consideration the discount or reduction, if any
  • Rate of tax (central tax, state tax, integrated tax, Union territory tax or cess)
  • Amount of tax charged concerning the taxable goods or services (central tax, state tax, integrated tax, Union territory tax, or cess)
  • Place of supply along with the name of the state, in case of a supply in the course of interstate trade or commerce
  • Address of delivery which is different from the place of supply
  • Whether the tax is payable on a reverse charge basis and
  • The signature or digital signature of the supplier or his/her authorized representative

Procedure for GST Invoicing

All of the GST invoices must be prepared in triplicate in case of the supply of goods :

  • The original copy should be marked as ORIGINAL FOR RECIPIENT.
  • The duplicate copy should be marked as DUPLICATE FOR THE TRANSPORTER.
  • The Triplicate copy should be marked as TRIPLICATE FOR SUPPLIER.

In case of the supply of services, the invoices should be prepared in duplicate :

  • The original copy should be marked as ORIGINAL FOR RECIPIENT.
  • The duplicate copy should be marked as DUPLICATE FOR SUPPLIER.

Why Filemydoc.com for GST Invoicing

Some of the best reasons to choose us are:
1. Access to Expert : We provide access to best professionals and coordinate with them to fulfill all your legal requirements. You can also track your job progress with our easy-to-use dashboard, at all times.
2. Realistic Expectations : By handling all the paperwork, we ensure a seamless interactive process with the government. We provide clarity on each process to set a realistic expectations.
3. Strong Legal Team : With a team of over 300 experienced business advisors and legal professionals, you are just a phone call away from the best in legal services.

FAQs on GST Invoicing

The GST invoice is a tax invoice or a legal document that includes the list of goods and services that are provided by the seller or the dealer who is registered under GST to the buyer or the purchaser with the amount that is due for payment.

An invoice is to be raised on a consolidated basis for all the payments that are made during the day on which the GST is levied on a reverse-charged basis. The person who is registered should also issue a payment voucher concerning such supplies at the time of making the payment to the supplier.

In the case of services, the supplier should issue the invoice before or after providing the service. But issuing services thirty days late from the date of providing service is not possible.

The HSN code is the abbreviation of “ Harmonized System of Nomenclature”. It is a Six digit uniform code classifying 5000+ products and is accepted worldwide.

Both state code and the name of the state are to be mentioned in the GST invoice.

A registered person who is supplying taxable, as well as the exempted goods and services to an unregistered person, can issue an invoice for such supplies.

An Invoice is issued if the value of the supply is less than Rs.200 and is subjected to conditions.

Under the GST Tax law, it is mandatory for any person who is registered under the act and is buying goods and services from the unregistered person has to issue the payment voucher as a tax invoice.

Yes, you can digitally sign invoice through DSC.

Yes, invoice serial number must be maintained. An individual may change the format by providing a written intimating the GST department officer along with reasons for the same.

In case of GST payable under reverse charge, it is necessary to additionally mention that tax is paid on a reverse charge, on the GST invoice.

Invoice date is the date when the invoice is created on the bill-book, while the due date is when the payment is due on the invoice.

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